Costa Rica: Regional Monitoring and Evaluation Officer

Position Title : Regional Monitoring and Evaluation Officer

Duty Station : San Jose, Costa Rica

Classification : Professional Staff, Grade P2

Type of Appointment : Fixed term, one year with possibility of extension

Estimated Start Date : As soon as possible

Closing Date : 29 May 2016

Established in 1951, IOM is the leading governmental organization in the field of migration and works closely with governmental, intergovernmental and governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as tier candidates:

1. Internal candidates

2. Qualified applicants from the following NMS countries:

Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech

Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa

Context:

Under the overall supervision of the Regional Director of the Regional Office (RO) for Central and North America and the Caribbean and the technical guidance and support of Office of the Inspector General (OIG), with direct supervision of the Regional Project Development Specialist, the successful candidate will oversee the monitoring and evaluation aspects of IOM activities, programmes and projects in the region and assist in their relevant and effective implementation, in particular in line with the expectations of IOM's donors and Member States on monitoring and evaluation (M&E) requirements.

Core Functions / Responsibilities:

1. Ensure standardized M&E tools are developed, in particular mechanisms required to carry out the three levels of rolling analysis” - country, programme and project, and ensure that they are fully utilized in all the geographic areas of implementation.

2. Assist in the dissemination of relevant information to IOM project managers and M&E project officers in country offices on both quantitative and qualitative monitoring aspects and for evaluation of programme/project activities, including their impact.

3. In partnership and coordination with the Regional Specialists, Project Endorsement Team and

Country Offices and in line with the Regional Action Plan and mission specific strategies, provide relevant M&E information and assistance in the development of projects in particular in order to meet the mandatory requirements on M&E as set out by both IOM and donors.

1. Develop communication protocols and information-sharing tools, in coordination with programme management, field teams and programme partners, to facilitate improved information sharing between all programme participants and stakeholders.

2. In line with the annual monitoring and evaluation plans, conduct term and final internal evaluations, support the development of Terms of References for external evaluations, and assist in the selection and contracting of relevant consultants;

3. Document monitoring and evaluation trends and activities on a geographic or thematic level.

4. Review M&E plans regularly and ensure their pertinence to programme goals and objectives.

5. Review monitoring reports of country offices, and identify the causes of potential bottlenecks in project implementation and necessary corrective actions. As needed undertake visits to the field in coordination with project managers to support implementation of M&E and to identify where adaptations/corrections might be needed.

6. Ensure proper information flow with country offices and sharing of the outputs/outcomes of M&E findings with relevant stakeholders; facilitate discussions of monitoring data in appropriate forums in a timely fashion, also in terms of lessons learning and implications for future action. If necessary, create such discussion forums to fill any gaps.

7. Assist in the development of broader regional reports as required and in coordination with senior management to be used for internal and external communications materials, highlighting IOM programming outcome and impact across the thematic areas and when applicable, to specific regions.

8. Draft and review all monitoring reports at the project activity level in the region to be shared with relevant stakeholders, including an analysis of the compliance to the Regional and country strategies. Coordinate with the Project Managers and Public Information Unit (PI) with regards to dissemination of lessons and to utilization of the outputs of M&E regional reports and findings in PI materials.

9. Assist in identifying, contracting and monitoring external organizations/firms that contracted to implement surveys and studies required for monitoring Programmes/projectsperformance, outcomes and impacts. Draft Terms of Reference for monitoring contractors when relevant and related contracts.

10. Contribute to the design of quick guidefor missions in the region to develop and maintain

RBM based programming, in coordination with RBM/ODG Headquarters.

1. Design and organize regular training sessions and on the job training to project staff in the region in order to:

a. promote adherence to agreed standards of implementation;

b. create greater awareness of reporting requirements;

c. encourage widespread use of appropriate data collection methods; and d. gather feedback regarding the effectiveness of these methods.

1. Participate in monitoring and evaluation missions commissioned/organized by external partners and donors and facilitate access to M&E data to relevant stakeholders.

2. Support the regions knowledge management initiative (Knowledge Product Repository)

through the following:

• Collect and review existing documentation (knowledge products) within the Regional Office and the IOM country missions, such as research, discussion papers, regional reports, toolkits and guidelines, as they relate to IOMs specific thematic topics.

• Categorize the knowledge products to facilitate access to them, including entering their information into the Knowledge Product Repository system.

• Draft informative emails about the status of the Knowledge Product Repository.

• Support the development of an action plan outlining the steps needed for carrying out cost analyses and copyrighting selected products.

• Coordinate efforts with IOM Colombia and the Regional Office in Buenos Aires.

1. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Masters degree in Political or Social Sciences, International Relations or a related field from an accredited academic institution with two years of relevant professional experience; or

• University degree in the above fields with four years of relevant professional experience.

Experience

• Experience in project implementation and management, preferably in the field of research, monitoring and/or evaluation;

• Experience with logical framework approach and other strategic planning approaches, M&E methods and approaches (including quantitative, qualitative and participatory), planning and implementation of M&E systems, facilitating learnin- oriented analysis sessions of M&E data with multiple stakeholders, information/data analysis and report writing;

• Ability to adapt M&E tools to work effectively with local authorities, stakeholders and beneficiaries.

Languages

Fluency in English and Spanish is required. Working knowledge of French is an advantage.

Desirable Competencies:

Behavioral

• Accountability – takes responsibility for action and manages constructive criticisms

• Client Orientation – works effectively well with client and stakeholders

• Continuous Learning – promotes continuous learning for self and others

• Communication – listens and communicates clearly, adapting delivery to the audience

• Creativity and Initiative – actively seeks new ways of improving programmes or services

• Leadership and Negotiation – develops effective partnerships with internal and external stakeholders;

• Performance Management – identify ways and implement actions to improve performance of self and others.

• Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility;

• Professionalism - displays mastery of subject matter

• Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation.

• Technological Awareness - displays awareness of relevant technological solutions;

• Resource Mobilization - works with internal and external stakeholders to meet resource needs

of IOM.

Other:

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

Interested candidates are invited to submit their applications via PRISM, IOM Recruitment system, by 29 May 2016 at the latest, referring to this advertisement.

For further information, please refer to:

iom-apply.html

In order for an application to be considered valid, IOM only accepts online profiles duly completed.

Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM recruitment system.

Posting period:

From 16.05.2016 to 29.05.2016

Requisition: VN 2016/108 (P) - Regional M&E Officer (P2) - San Jose, Costa Rica (54802855) Released

Posting: Posting NC54802856 (54802856) Released