Associate, Operations

PART-TIME JOB VACANCY

(20 hours per week)

ASSOCIATE

Operations Department

Stockholm Office

Application Deadline: 31 May 2020

The Operations Department of Human Rights Watch (“HRW”) is seeking a highly motivated and qualified person to provide day-to-day support in ensuring the smooth and efficient running of HRW’s Stockholm office. The position reports to the Senior Associate Director for European Operations, based in Geneva, Switzerland.

Responsibilities:

Finance

1. Act as the local Finance representative and assist with the implementation of Finance policies locally;

2. Manage the bank accounts and cash flows;

3. Assist the Senior Associate Director for European Operations in establishing and monitoring the office budget;

4. Record all monthly financial activity into the organization’s financial system;

5. Process financial transactions, including payroll, pensions, monthly bill payments, expense reimbursements and disbursements;

6. Run internal and external financial reports;

7. Process and track expenditures and revenue transactions;

8. Work with financial service vendors such as auditors, accountants and governmental tax offices;

9. Work with the Associate Director for European Accounting in completing local tax requirements;

10. Assist the Associate Director in handling issues in relation to the Scandinavian foundation legal charitable status, registrations and related requirements both in Stockholm and Copenhagen;

11. Prepare meetings and documents for Scandinavian foundation in liaison with the Senior Associate Director for European Operations;

12. Assist with the financial operations of the Scandinavian foundation in Copenhagen

Human Resources

1. Act as the local HR representative and assist with the implementation of HR policies locally;

2. Respond to staff on general HR queries;

3. Maintain a good understanding and working knowledge of and compliance with local employment laws;

4. Assist with the recruitment, on-boarding and departure of local staff, fellows, consultants and interns;

5. Administer and process local employee payroll, pensions, health benefits and insurance;

6. Liaise and assist HR staff in headquarters with legal and HR audit issues locally;

7. Liaise with local government offices, insurance and pension providers and other HR service providers;

8. Research and assist with immigration, visas and relocation of employees;

9. Maintain a unified filing system and attendance management database;

Facilities Administration

1. Maintain the smooth and effective functioning of the office;

2. Handle general office maintenance and facilities issues;

3. Liaise with the landlord on issues relating to the premises;

4. Engage suppliers and providers and negotiate commercial and services contracts in a cost-effective manner;

5. Answer general post, email and telephone enquiries;

6. Coordinate office social events and related logistics;

7. Maintain office security and protocols;

8. Ensure office safety standards are in compliance with local regulations;

Information Technology

1. Liaise with IT/helpdesk to troubleshoot computer problems and back up and update network files as necessary;

2. Liaise with IT or local phone service and internet provider to troubleshoot phone and internet problems; and

3. Carry out other duties as necessary.

Qualifications:

Education: A bachelor’s degree or equivalent training in finance, accounting, bookkeeping, business administration, nonprofit management, human resources or a related field is required.

Experience: A minimum of one year of operations or administrative experience, preferably in a global organization, is required. Experience in accounting, bookkeeping, nonprofit management, and/or human resources is highly desirable.

Related Skills and Knowledge:

1. Strong organizational, administrative, analytical, and financial skills are required.

2. Strong interpersonal skills, enthusiasm, and attention to detail are required.

3. Self-motivation and the ability to take initiative, prioritize with minimal supervision, problem solve, and work independently as well as function as a member of a team with staff in multiple locations globally are required.

4. Ability to work well under pressure while juggling multiple tasks simultaneously and working effectively toward deadlines is required.

5. Excellent oral and written communication skills in English and Swedish are required; proficiency in additional languages is highly desirable.

6. Proficiency in computer packages including MS Office applications is required.

7. Good judgment, discretion and the ability to maintain confidentiality are essential.

8. Experience with finance, human resources or development databases is desirable.

Other: Applicants for this position must possess valid Swedish work authorization valid.

Duration: Open-ended position at a 50% schedule (20 hours per week).

Salary and Benefits: HRW seeks exceptional applicants and offers competitive compensation and employer-paid benefits.

Human Rights Watch is strong because it is diverse. We actively seek a diverse applicant pool and encourage candidates of all backgrounds to apply. Human Rights Watch does not discriminate on the basis of ability, age, gender identity and expression, national origin, race and ethnicity, religious beliefs, sexual orientation, or criminal record. We welcome all kinds of diversity. Our employees include people who are parents and nonparents, the self-taught and university educated, and from a wide span of socio-economic backgrounds and perspectives on the world. Human Rights Watch is an equal opportunity employer.

Human Rights Watch is an international human rights monitoring and advocacy organization known for its in-depth investigations, its incisive and timely reporting, its innovative and high-profile advocacy campaigns, and its success in changing the human rights-related policies and practices of influential governments and international institutions.l

How to apply:

How to Apply: Please apply immediately or by 31 May 2020 by visiting our online job portal https://www.hrw.org/careers No calls or email inquiries, please. Only complete applications will be reviewed and only shortlisted candidates will be contacted.

If you are experiencing technical difficulties with your application submission, please email recruitment@hrw.org. Due to the large response, application submissions via email will not be accepted and inquiries regarding the status of applications will go unanswered.